If you use a standard online payroll software, you may have an easier time finding payroll check paper that’s compatible because manufacturers tend to consider that when designing.Ī magnetic ink character recognition (MICR) printer is made specifically for printing high-security checks. Some will only print correctly if the check portion is on the bottom, and others require it to be on the top. Be mindful of that when selecting payroll check templates. Software Requirementsĭifferent payroll software have different requirements. If you opt to use regular ink, your bank’s magnetic reader may not be able to process the checks, and you could be charged fees. The key is to use magnetic toner or ink when you print your payroll checks. You can use just about any printer to print payroll checks, but the quality may be different with each. Check with your payroll software provider to ensure that the payroll checks you buy are compatible with your payroll hardware and software. For example, Gusto lets you choose the layout of your checks and specifies the kind of paper you need to write and print checks. The type of payroll check paper stock you need will vary based on the software and printer (inkjet, laser, or dot matrix) you use. Hardware & Software Requirements for Business Payroll Checks However, due to the lack of security, such as a patterned background or watermarks, you aren’t able to print valid payroll checks on plain white paper-specialized check stock is needed. If your printer and payroll software allow you to custom print your own documents, you may have the option to print pay stub-like documents that show how much was paid and what deductions were withheld, using plain paper. Some check vendors offer checks with a hologram as an additional security feature. You can print your own payroll checks on check stock that includes security features like heat-sensitive ink, chemically sensitive paper, microprint, a watermark, or the word “void” that prints if someone tries to make a photocopy of the check. When it’s folded and stamped, the payroll check and pay stub are inside. You can address the recipient on the back, either with your printer or by hand. Some paper stock is scored or lined so that you can fold the payroll check in thirds and mail it.
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